CONSTITUTION AND BY-LAWS
ASSOCIATED SECURITY SERVICES AND INVESTIGATORS
OF THE STATE OF TEXAS
As amended October 2, 2015
ARTICLE I. NAME
SEC. 1 The official name of the Association shall be the Associated Security Services and Investigators of the State of Texas, Incorporated, a non-profit 501-C6 Corporation incorporated in the State of Texas and hereinafter referred to as the Association or ASSIST. Offices of the Association shall be located in Austin, Texas and/or in such localities as may be determined by the Board of Directors.
ARTICLE II. PURPOSES, OBJECTIVES, AND MISSION
SEC. 1 The purpose and objectives of this Association shall be:
(A) To promote and encourage high standards, conduct and ethics of the security profession by means of study, discussion, and education regarding business activities and responsibilities.
(B) To foster research and distribution of knowledge of the security profession among its membership, the general public, and to broaden public understanding of the security profession.
(C) To foster, promote, maintain and encourage the civic, social, and economic welfare of the security profession and to support our system of free competitive enterprise and individual acceptance of responsibility.
(D) To cooperate with Federal, State, and Local Government authorities for the good of the community and the security profession.
(E) To cooperate with the scientific and educational institutions in matters of interest to the security profession.
(F) To acquire, preserve, and disseminate data and valuable information relative to the functions and accomplishments of this Association and its members.
(G) To cooperate with local, regional, and national associations with common interest in the welfare of the security profession.
(H) To undertake such other functions consistent with the By-Laws that will advance the efficiency of the Association’s members.
SEC. 2 The Association shall never form or enter into any agreement, understanding, combination, or any other form of action designed to limit production, fix prices, suppress competition, nor in any other manner restrain or monopolize trade or commerce, nor shall the Association engage in any act or acts which might be in contravention of law or good business practices.
SEC. 3 Mission – ASSIST is committed to the enhancement of security services for Texas citizens. We are dedicated to promoting and safeguarding high-standards of services in the security profession through quality training programs for licensees, managers, and security officers; championing of appropriate legislative and continuous improvement initiatives; and promoting and sustaining constructive dialogue among security professionals in Texas.
ARTICLE III. MEMBERSHIP
SEC. 1 Voting Membership Qualification: Membership in the Association shall be composed primarily of those licensed by or registered with the state agency charged with licensing and over site of the security industry, those whom have been granted Lifetime Membership or those who have been voting members of ASSIST and are no longer licensed or registered and are recommended for continued voting membership by their Regional President. Those requiring such licensing or registration must be in good standing with the said licensing agency.
Voting Membership: Voting Membership in the Association shall be available to any eligible individual, partnership, firm or corporation engaged in business that is required to have a license or registration by the perform security services in the State of Texas Bureau. Each Bureau licensee shall be allowed three regular members. Voting memberships will be designated at the time of application as individual or corporate.
Lifetime Membership: Lifetime membership may be conferred upon any Voting member upon the recommendation of the Board of Directors and approval of three-fourths of the voting members present at the annual meeting of the Association. Lifetime Membership shall be granted only to individuals who have made outstanding contributions to the security profession and/or the Association. Lifetime members shall not be expected to pay dues or assessments.
Individual Membership: An individual membership shall be retained by the member until it expires. Corporate memberships shall be transferrable by the licensee upon the termination or separation of the member. The terminated or separated member may convert to an individual membership by paying the prorated amount due for the remainder of the unexpired membership period.
SEC. 2 Non-Voting Membership Qualifications: Membership in the Association shall be comprised of three individuals who have an interest in the security and investigations profession and do not hold a voting or lifetime membership. The following membership classes shall have no vote and are not eligible to hold office in the Association:
(A) Associate Non-voting Member: An Associate Non-Voting Membership shall be available to management or supervisory personnel employed by a Regular Voting Member.
(B) Associate Vendor Membership: An Associate Vendor Membership shall be available to any individual, partnership, firm or corporation who is not engaged directly in a business governed by the state licensing agency, but who may supply any services, products, or equipment to any membership category.
(C) Associate Employee Membership: Associate Employee Memberships shall be available to security officers and private investigators who otherwise do not qualify as Associate Non-Voting Members.
(D) Honorary Membership: An Honorary Membership may be conferred upon any individual upon the recommendation of the Board of Directors and approval of three-fourths of the members present and voting at the annual meeting of the Association. Honorary membership shall be granted only to individuals who have made outstanding contributions to the security profession or the Association. Honorary members shall not be expected to pay dues or assessments.
SEC. 3 Removal: Members of any classification may be removed from membership by the Board of Directors for cause by two-thirds vote of those present. For any cause other than nonpayment of dues, removal shall occur only after the member to be removed has been given reasonable opportunity for defense (through the Grievance Committee procedure), and such member, if removed, may appeal the decision of the Board to the Annual Meeting of the Association, providing that notice of intent to appeal is provided to the President and/or Secretary at least ten (10) days in advance of the meeting.
SEC. 4 Reinstatement: A former member desiring a continuous membership record may be reinstated on showing proof of qualifications and paying all dues in arrears. If, however, a continuous record is not desired, the member may be reinstated on showing proof of qualification and paying current year’s dues in full.
SEC. 5 Resignation: Any member may resign by filing a written resignation with the President and/or Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay any dues or other charges theretofore accrued and unpaid.
ARTICLE IV. ORGANIZATION RELATIONSHIPS
SEC. 1 Local Associations: Local Associations shall be known as Regions of ASSIST following approval by the State Association’s Board of Directors. These Regions will follow these same by-laws
SEC. 2 National Association: A relationship determined by the Board of Directors shall be maintained with the industry related national associations.
ARTICLE V. DUES
SEC. 1 Establishment of Dues: Dues and admission fees, if any, for all classes of membership shall be established by the Board of Directors. Dues shall become due and payable on the members anniversary date of each calendar year for all classes of current membership except Safety Group Members. Safety Group Members will renew on or before the effective date of their insurance policy. All first time memberships will renew on the anniversary date in which their initial dues were received. Dues notices will be sent to all members thirty days prior to their renewal date.
SEC. 2 Delinquency and Cancellation: Any member of the Association who is delinquent in dues for a period of thirty (30) days from the time dues become due shall be notified of such delinquency and suspended from further services. If payment of dues is not made within the next succeeding thirty (30) days, the delinquent member shall be dropped from the rolls and thereupon forfeit all rights and privileges of membership, unless such is waived by affirmative action of the Board of Directors at the request of the member. Those members paying their dues sixty (60) days after expiration of the current membership year will be charged a $25.00 delinquency fee.
SEC. 3 Refunds: No dues shall be refunded to any member whose membership terminates for any reason.
ARTICLE VI. CONVENTIONS AND MEETINGS OF MEMBERS AND VOTING
SEC. 1 Conventions: Conventions and/or Meetings of the Association shall be held at such place as may be determined by the Board of Directors. The Annual Convention shall be held on or about the first weekend in October of each calendar year.
SEC. 2 Special Meetings: Special Meetings of the Association may be called by the President or Board of Directors (Accomplished by any three Directors notifying the President and/or Secretary by telephone, email, or US Mail) at any time; or shall be called by the President upon the receipt of a written request by twenty- five (25) voting members, within thirty (30) days after the filing of such request with the Secretary or President. The business to be transacted at any special meeting shall be stated in the notice thereof, and no other business may be considered at that time.
SEC. 3 Notice of Meetings: Written notice of any meeting of the Association shall be mailed or emailed to the last known address of each member not less than twenty (20) days before the date of the meeting. Such notice shall also be placed on the ASSIST Website no less than twenty (20) days before the date of the meeting.
SEC. 4 Board of Directors Action without Meeting: A. Unless otherwise restricted by the Articles of Incorporation, or these Bylaws, any action required, or permitted to be taken at a meeting of the Board of Directors may be taken without a meeting if consent in writing or by email, setting forth the action so taken is approved by a majority of the Board of Directors in good standing. Such consent will have the same force and effect as a majority vote at a meeting. Any such consent, is to be placed in the minute book of the Association. Alternately, subject to the provisions required, or permitted for notice of meetings, the Board of Directors may participate in and hold a meeting of such Board of Directors by means of conference telephone, or similar communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant to this provision will constitute presence in person at such meeting.
B. The purpose and intent of Board of Directors Action without Meeting is to expedite actions that require an immediate action. Board of Directors Action without Meeting is not intended to replace scheduled regular meetings where the presence of the general membership is encouraged. Results of the Board of Directors action will be added to the minutes of the next regularly scheduled meeting of the Board of Directors.
SEC. 5 Voting: At the Annual Meeting of the Association each voting member shall have one (1) vote and may take part in person. Unless otherwise specifically provided by these By-Laws, a majority vote of those voting members shall govern. Only voting members in good standing shall be eligible to vote.
SEC. 6 Quorum of Members: At an Annual Meeting or Special Meeting of members, a quorum shall consist of those voting members present and no less than 51% of State Officers.
SEC. 7 Cancellation of Meetings: The Board of Directors may cancel any Annual or Special Meeting for cause. In the event of cancellation of the Annual Meeting, the Secretary shall mail or email to the membership the written report of the Nominating Committee, allowing fifteen (15) days for filing of additional nominations endorsed by any ten (10) members in writing. Thirty (30) days thereafter, a mail ballot of voting members shall be conducted to elect officers and directors and the Secretary shall verify their election.
SEC. 8 Rules of Order: The meetings and proceedings of the Association shall be regulated and controlled according to the most current ROBERTS RULES OF ORDER (Newly Revised) for parliamentary procedure, except as may be otherwise provided in these By-Laws.
ARTICLE VII. OFFICERS
SEC. 1 The state officers elected by the membership of this Association shall be a President, Executive Vice President, Vice President, Treasurer, Secretary, and Regional Coordinator, all to be elected at the Annual Meeting of the Association on Legislative session years and to serve until their successors have been duly elected and assume office.
The local Regional Officers elected by the membership of this Association shall be elected in the month preceding the Annual Meeting of the Association on Legislative session years and to serve until their successors have been duly elected and assume office.
SEC. 2 Officers Elected by the Board of Directors: The office of Past President may be filled only by the immediate Past President at the discretion of the Board of Directors at their first called Board meeting.
SEC. 3 Qualifications for State Office: Any voting member in good standing for at least twelve (12) consecutive months shall be eligible for nomination and election to any state elective office.
SEC. 4 Nomination and Election of Officers: The Nominating Committee’s slate of officers shall be mailed, emailed and/or posted on the ASSIST Website to the membership by August 1st in advance of the Annual Meeting. Any person so nominated shall have given his/her prior consent to nomination and election as any officer. Additional nominations may be made from the floor for any office except the office of President.
SEC. 5 Term of Office: Each elected State Officer shall take office immediately upon election and shall serve for a term of two (2) years or until his/her successor is duly elected and qualified. Each elected State Officer shall serve as a member of the Board of Directors.
Each elected local Regional Officer shall take office immediately upon election and shall serve a term of two (2) years or until his/her successor is duly elected and qualified. The President of each local region shall serve as a member of the Board of Directors.
SEC. 6 Vacancies – Removal: Vacancies in any elective office may be filled for the balance of the term thereof with the recommendation of one or more persons by the President and the approval by the Board of Directors at any regular or special meeting. The Board of Directors, at its discretion, by a two-thirds vote of all its members present, may remove any officer from office for cause.
ARTICLE VIII. DUTIES OF OFFICERS
SEC. 1 PRESIDENT: The President shall be the chief executive officer of the Association and shall have supervision, direction, and control of the business and affairs of the Association and shall supervise and direct the disbursement of funds of the Association at the state level. The President shall initialize each Agenda and the State Convention Agenda for any and all state meetings that include the Board of Directors or ASSIST members. The President shall meet with as many regions as necessary during the term, but not less than one visit annually to each region. The President shall encourage the Board of Directors, ASSIST members and the Security Profession to continually improve the security profession and be pro-active at all times. The President shall be responsible for promoting the goodwill of the Association and maintaining a favorable liaison with the state licensing agency. The President shall preside at all state meetings and shall be a non-voting member of all standing committees and appointed committees, and shall have such other powers and duties as may be prescribed by the Board of Directors or by these By-Laws.
SEC. 2 EXECUTIVE VISE PRESIDENT: The Executive Vice President shall succeed to the Presidency in the event of death, resignation, or permanent incapacity of the President. She/he shall chair the Legislative Committee. The Executive Vice President shall perform other duties as are assigned by the Board of Directors.
SEC. 3 VICE PRESIDENT: There shall be one (1) Vice President who shall be responsible for parliamentary procedures at all meetings. The Vice President shall chair the Convention Committee. The Vice President shall vice-chair the Legislative Committee. The Vice President will coordinate the convention at the State level. The Vice President shall perform other duties as are assigned by the Board of Directors.
SEC. 4 TREASURER: The Treasurer shall be in charge of the Association funds at the state level and financial records, keeping up to date records on all accounts receivables and payables. She/he shall reconcile monthly bank statements, transfer funds to appropriate accounts, receive membership dues received from online payment services, prepare and present financial statements to the State Board, and maintain control over due notices as per Article V of these By-Laws. Upon receipt of dues, the Treasurer shall send membership information to the Membership Services Director on a weekly basis. She/he shall gather all necessary information (including documentation from each regional treasurer) for yearend taxes and send to accountant no later than March 1st each year. At the end of each fiscal year, the Treasurer shall prepare an annual report. The Treasurer shall maintain records and distribute funds paid through the online payment service. At the expiration of the term of office, he/she shall deliver to his/her successor all books, money, and other property in his/her charge, or in the absence of a successor, he/she shall deliver such properties to the President. An Audit may be called for by the Board of directors. The Treasurer shall perform other duties as are assigned by the Board of Directors.
SEC. 5 SECRETARY: The Secretary shall be responsible for the proper and legal mailing of all notices to members. The Secretary shall see to the proper recording of proceedings of meetings of the Association’s Board of Directors and all committees; and carry into execution all orders, votes and resolutions, not otherwise committed. The draft report will be sent to each Board of Director within fourteen (14) days of the meeting and thirty (30) days after the meeting a final copy will be sent to each Board of Director. The Secretary shall be prepared to read the minutes from the prior meeting for acceptance. The Secretary shall maintain the official minutes of all Board of Directors and Business Meetings. The Secretary shall keep the seal of the Association and perform other duties as assigned by the Board of Directors.
SEC. 6 THE REGIONAL COORDINATOR: The Regional Coordinator will present to the Board proposed new region locations and assist regional officers in conforming to the standards of the Association, and have the responsibility of overseeing all regions by periodically monitoring attendance, and continuing education for the purpose of improving attendance, and C.E., to assist the Regional Presidents as direct coordinator and liaison in problems they may have or for improvement of the Regions. The Regional Coordinator should attempt to visit each region at least once during the term of election.
SEC. 7 PAST PRESIDENT: The Past President, if elected by the Board of Directors, shall be available for council and advice to the President. She/he shall if needed, chair any special, high profile committee. She/he shall perform other duties as assigned by the Board of Directors.
SEC. 8 A Board Member cannot enter into any contract or agreement on behalf of the Association without previously providing copies to all Board of Directors and then approved. No Board Member shall have the authority to disburse any of the Association’s funds, other than normal operating expenses, greater than twenty-five hundred dollars ($2,500.00).
The ASSIST Regional Board of Directors will have sole discretion and responsibility of the disbursement of their regions monies. The Regions money must be spent on ASSIST operating costs, Official ASSIST Business or donations to other non-profit organizations with amounts not greater than twenty-five hundred dollars ($2,500.00).
SEC. 9 Any Board member must recues him or herself from discussion and voting when they have a conflict of interest either financial, customer driven, vendor based or monetary.
ARTICLE IX. BOARD OF DIRECTORS
SEC. 1 Authority and Responsibility: The governing body of this Association shall be the Board of Directors. The Board of Directors shall determine the policies of the Association and shall actively prosecute its objectives and review and approve the disbursement of its funds other than normal operating expenses. The Board may adopt such rules and regulations for the conduct of its business as shall be deemed advisable.
SEC. 2 Composition: The Board of Directors shall consist of the President, Executive Vice President, Vice President, Treasurer, Secretary, Regional Coordinator, Past President (if elected by the Board of Directors), plus the President from each formally affiliated Local Region or his/her designee.
SEC. 3 Manner of Election and Term: Local Regions will hold elections in the third quarter of the legislative session year in order that they be installed and begin serving their two-year term of office after completion of state board elections.
SEC. 4 Quorum of the Board: At any meeting of the Board of Directors no less than 51% of the members of the Board shall constitute a quorum for the transaction of the business of the Association and any such business thus transacted shall be valid providing it is affirmatively passed upon by a majority of those present.
SEC. 5 Meeting of the Board: A regular meeting of the Board of Directors shall be held no less than three (3) times during each administrative year at such time and at such place as the Board may prescribe. Notice of all such meetings shall be given to the Directors not less than ten (10) days before the meeting is held. Special Meetings of the Board may be called by the President or at the request of any three (3) Directors, by notice mailed, emailed, telephoned, or faxed to each member of the Board of Directors not less than twenty-four (24) hours before the meeting is held. Conference call meetings shall be allowed. In the event a vote is called, votes will be tallied by the secretary and the President and announced by the President.
SEC. 6 Voting rights of a Director shall not be delegated to another nor exercised by proxy.
SEC. 7 Absence: Any elected Officer or Director who shall have been absent from two (2) consecutive regular meetings of the Board of Directors during a single administrative year shall automatically vacate the seat on the Board of Directors and the vacancy shall be filled as provided by the By-Laws; however, the Board of Directors shall consider each absence of an elected Officer or Director as a separate circumstance and may expressly waive such absence by affirmative vote of a majority of its members.
SEC. 8 Compensation: The Board of Directors shall not receive any compensation for their services. Reimbursement may be made for actual travel expenses and other expenses, as approved by the Board of Directors.
ARTICLE X. SPECIAL AND STANDING COMMITTEES
SEC. 1 Nominating Committee: The President shall appoint a Nominating Committee, which shall consist of a chairperson and four (4) voting members. With the approval of the Board of Directors the committee members shall be announced to the membership within five (4) months prior to the Annual Meeting of the legislative year.
The Nominating Committee shall invite nominations from the membership for those offices, which are vacant or about to expire, allowing at least thirty (30) days for nominations. The Nominating Committee shall then nominate candidates who have made an affirmation to duly serve and who have been a voting member for a period of twelve (12) consecutive months for the required offices of the Association as provided in these By-Laws. The committee shall report, in writing, such nominations to the membership at least forty-five (45) days prior to the Annual Meeting. Said nominations shall be voted upon at the Annual Meeting in the legislative year by the voting members as these By-Laws prescribe.
The Nominating Committee shall be responsible for the creation of ballots listing nominees, verification of membership of all voting members, issuance of ballots, and tallying of all votes received.
SEC. 2 Budget and Finance Committee: The Budget and Finance Committee shall consist of the Treasurer and two (2) voting members appointed by the President and approved by the Board of Directors. The Treasurer shall serve as Chair. The Committee may perform such duties in connection with the finances and budget of the Association as the Board may determine from time to time.
SEC. 3 Grievance Committee: The President, with the approval of the Board of Directors, shall appoint a Grievance Committee consisting of a Chairperson and two (2) voting members of the Association. Any member who shall have a grievance relating to this Association shall submit same, in writing, to the Chairman of the Grievance Committee, describing in detail the grievance involved. The Chairman shall submit same to the Grievance Committee for its findings and recommendations. All grievances will be acted upon in a timely and expedient manner. All findings and recommendations of the Grievance Committee shall be submitted to the Board of Directors; the Board of Directors shall take appropriate action.
SEC. 4 Legislative Committee: The Executive Vice President shall Chair and the Vice President shall be Vice-Chair the Legislative Committee. The Committee shall keep abreast of all matters and developments pertaining to legislation affecting the Security and Private Investigation profession. They will direct the efforts and energy of all committee members to carry out the legislative initiatives approved by the Board of Directors. The committee shall make regular reports to the Board of Directors during the legislative session.
SEC. 5 Membership Committee: The Regional Coordinator shall Chair the Membership Committee, comprised of at least one (1) designee from each locally affiliated region. The Committee shall endeavor to promote membership in the Association.
SEC. 6 Special Committees: The President, with the approval of the Board of Directors, shall appoint such committees, sub-committees or task forces as are necessary and which are not in conflict with other provisions of these By-Laws, and the duties of any such committee shall be prescribed by the Board of Directors upon their appointment. It is recommended that the President have a member of the Board of Directors chair each committee.
SEC. 7 Bylaws Committee: The President shall appoint a Bylaws Committee of at least three members which shall be charged with proposing bylaw amendments to the Board and Membership. The Bylaws Committee shall also be responsible for placing amendments presented by petition or by the Board into proper form as necessary. Amendments must be submitted to the Bylaws Committee no less than thirty (30) days prior to the last Executive Board meeting prior to the annual convention.
SEC. 8 Website Committee: The President with the approval of the Board of Directors shall appoint a Website Chairman who shall oversee updates, content and maintenance of the association website.
SEC. 9 Safety Group Committee: The President, with approval of the Board of Directors, shall appoint a Safety Group Coordinator to chair the Safety Group Committee. The committee shall consist of the Safety Group Coordinator and two (2) voting members approved by the Board of Directors. The committee shall keep abreast of all matters and developments pertaining to security and investigation insurance matters. The committee shall make regular reports to the Board of Directors.
ARTICLE XI. EXECUTIVE DIRECTOR
SEC. 1 Appointment: The Board may retain or employ an Executive Director, whose term and conditions of employment and duties will be described in the job description and become part of the contract to be specified by the Board of Directors.
SEC. 2 Authority and Responsibility: The Executive Director shall manage and direct such activities of the Association as prescribed by the Board of Directors and shall be responsible to the Board. The employment of any additional staff must be approved by the Board of Directors. As Executive Director, he/she shall define the duties of the staff, supervise the performance, establish their titles and delegate those responsibilities of management as shall in his/her judgment, be in the best interest of the Association.
SEC. 3 Duties: At the request of the Board of Directors, he/she may supplement and assist officers and established committees in their assigned objectives and may serve as an ex-officio member of committees without voting.
ARTICLE XII. LEGAL COUNSEL
SEC. 1 Legal Counsel: The Association may retain a General Counsel for consultation in connection with activities and problems of the Association. Terms and conditions of employment shall be specified by the Board of Directors.
ARTICLE XIII. FINANCE
SEC. 1 Fiscal Period: The fiscal period of the Association shall be prescribed by the Budget and Finance Committee with the approval of the Board of Directors.
SEC. 2 Bonding: Trust and Surety Bonds shall be furnished for the President, Treasurer and such other officers or employees of the Association as the Board of Directors shall direct. The amount of such bond shall be determined by the Board of Directors and the cost paid by the Association.
SEC. 3 Budget: With recommendation of the Budget and Finance Committee, the Board of Directors shall adopt, in advance of the next fiscal period, an annual operating budget covering all activities of the Association. The Treasurer shall furnish the membership at the convention following the end of each annual fiscal period a financial report for the year just completed.
SEC. 4 Convention Funds: All Association Convention funds remaining after all expenses/debts from the convention are paid shall be transferred to the State Treasury within 90 days after convention end.
SEC. 5 Regional Bank Accounts: Each Region shall operate on an actual annual operating budget not to exceed $5,000. Beginning January 1, 2013 all funds over $5,000 at each year end shall be transferred to the State Treasury.
Sec. 6 Regional Fundraising: Any Region conducting a fundraiser for any charity or nonprofit organization must insure that all funds collected are disbursed in accordance with State requirements and current tax laws.
SEC. 7 Audit: The accounts of the Association may be audited by a Public Accountant who shall be appointed by the President with the approval of the Board of Directors and who shall provide a report to the Board of Directors.
SEC. 8 Assessments: All assessments shall be on a voluntary basis.
ARTICLE XIV. MEMBERSHIP SERVICES DIRECTOR
SEC. 1 Appointment: The Board may employ a Membership Services Director, whose term and conditions of employment shall be specified by the Board of Directors. Compensation for this position shall be paid directly to the Membership Services Director, and not to any company they may otherwise be employed by.
SEC. 2 Authority and Responsibility: The Membership Services Director shall manage the membership activities of the Association as prescribed by the Board of Directors and shall be responsible to the Board.
SEC. 3 Duties: The Membership Services Director shall process all membership applications and renewals. He/she will be responsible for updating all membership information on a regular basis. The will promote new membership with the Association. He/she will be responsible for preparing Membership updates to each Regional President on a monthly basis. He/she will also be responsible for assisting the President with the Monthly Newsletter and delivering said newsletter to all members. The Membership Services Director shall perform other duties as are assigned by the Board of Directors.
ARTICLE XV. DISSOLUTION
SEC. 1 In the event three-fourths (3/4th) of the voting members in good standing of this Association shall vote to dissolve this Association, then and in that event the Association shall be forthwith dissolved.
SEC. 2 In the event of dissolution as above provided, the assets of this Association shall be liquidated by the Treasurer or such other person as may be appointed by the President, and funds from such liquidation shall be disbursed (after all outstanding debts have been paid) to the existing local regions; each local region shall receive equal portions of the funds available to be distributed to each current voting member.
ARTICLE XVI. AMENDMENTS
SEC. 1 These By-Laws may be amended or replaced by a two-thirds vote of the voting members at any meeting of the Association duly called and/or regularly held. Amendments may be proposed by the Board of Directors on its own initiative, by the Bylaws Committee, or upon petition of any twenty-five (25) voting members addressed to the Committee. All such proposed amendments shall be presented by the Board to the membership with or without recommendation.
ARTICLE XVII – INDEMNIFICATON
SEC. 1 The Association shall indemnify, to extent provided in the following paragraphs, any person who is, or was a Trustee, Director, Officer, Agent, or Employee of the Association. In the event the provisions of indemnification set forth below are more restrictive than the provisions of indemnification allowed by appropriate articles of the Texas Non-Profit Corporation Act (the “Act”), then such persons named above shall be indemnified to the full extent permitted by the Act as it may exist from time to time.
SEC. 2 The Association shall indemnify any and all of its Directors, officers, and employees, or former Directors, Officers or any person who may have served at its request as a Director or Officer of another entity, from any suit or proceeding by reason of the fact that he or she was or is a Director, Officer, Employee or Agent of the Association, against expenses, including attorney’s fees, judgment, fines and amounts paid in settlement actually and reasonably incurred in connection with such action, if said person acted in good faith, in a manner he or she believed to be in the best interest of the Association and had no reason to believe his or her conduct was unlawful. Provided, however, no indemnification shall be made in respect to any suit or proceedings as to which such Director, Officer, or Employee shall be judged to have committed an act including wanton or willful misconduct in the performance of his or her duty. Such indemnification shall not be deemed exclusive of any other right to which those indemnified may be entitled, under any agreement, vote of members of the Association, or otherwise.
SEC. 3 The Association shall purchase and maintain insurance on behalf of its Directors, Officers, and Employees, or former Directors, Officers.
ARTICLE XIII – ACTIONS BY DIRECTORS WITHOUT MEETING
SEC. 1 Any action required by the Texas Non-Profit Corporation Act to be taken at a meeting of the Board of Directors, or any action which may be taken at a meeting of the Board of Directors or any committee, may be taken without a meeting if a consent in writing, setting forth the action to be taken, shall be signed by all the Board of Directors entitled to vote with respect to the subject matter thereof, or all of the members of the committee, as the case may be. Such consent shall have the same force and effect as a unanimous vote.
Any action required by the Texas Non-Profit Corporation Act to be taken at a meeting of the Board of Directors or any action that may be taken at a meeting of the Board of Directors of any committee may be taken without a meeting if a consent in writing, setting forth the action to be taken, is signed by a sufficient number of Board of Directors or committee members as would be necessary to take that action at a meeting at which all of the Board of Directors or members of the committee were present and voted.
A telegram, facsimile, email, signed letter, telex, cablegram, or similar transmission by a Director or member of a committee or a photographic, photo static, facsimile, or similar reproduction of a writing signed by a Director or member of a committee shall be regarded as signed by the Director or member of a committee for purposes of this section.